Faculty advisors are encouraged to reach out to Advising or the ARC whenever they have questions but it is important to keep in mind that responses, even in the WeChat group, are going to be limited to work hours except for those cases which are true emergencies. Below are some of the resources that we would use to find most of the answers to basic questions, please review these before you email since it’s likely you can find a helpful answer here more quickly than you would waiting for a response, especially if the question comes up during a night or weekend. If there is anything missing from this page or one of the UG Advising pages it links to please reach out to the Director of Advising.
Academic advisors can find resources below:
Built from a student perspective, this is a good resource to recommend students visit for times when you are not available or something advisors can refer to when they need a quick answer to a general question.
Our advisor manual is an excellent resource for DKU academic advisors. This manual will guide advisors through how to effectively use advising and campus resources, advising technical skills, recommendations for advising different student populations, and more. This is a Google document, so you must access it via a VPN.
Advising Sakai Site
Contains a number of various resources. Most useful will often be the Major Exploration Folder, which will have information to help students explore and eventually decide on a major as well provide a 4-year planning template to help with planning out their degree.
If you are an instructor or advisor who notices a student struggling in or not attending their courses please submit through here.
See the Academic Calendar for the official semester schedule and registration deadlines.
CARE Team Reports
The CARE team can be reached by email at email@example.com or by complete an online report, linked to below. The Care Report is best used for students who are in danger, who have shown signs of distress, or who have stopped communicating. If you’re unsure what a situation falls under but you are concerned about a student or how they say they are feeling then this is the report to file.
Public Incident Reports are to report the breaking of university rules. Witnessing harassment, an assault, or damage/destruction of university property could fall under this, though there are other university rules as well.
Care Team Report
Public Incident Report
Course Planning Sheet
This is not meant to be used as a substitute for the Academic Requirements page in DKU Hub, it is meant to provide a history of course offerings to allow students to have a sense of when particular courses are offered. Of course this will always be subject to change but course history is frequently a good indicator of future offerings so it should be helpful in most cases.
For class of 2026 and beyond
For class of 2025 and before
One of the most important documents you can use, if you haven’t already you should download a copy from the year that you entered. Remember, policies and major options may change from year to year and you can only follow those in your Bulletin so be careful to pick the right one when you’re looking something up.
Universities have their own jargon, this page is meant to help students understand the terms that most faculty and staff are familiar with but many students may not be.
Global Education Sakai Site
Check here for the Advising Guide for Duke University, the Duke to DKU Equivalency Guide, as well as a folder for advisors with information on Course Equivalency & Substitutions.
Major Coordinator List
This excel sheet lists majors, tracks, and the major coordinators’ names and email addresses. Major coordinators are an excellent resource for questions regarding course sequencing or their assigned major track prerequisites.
This is a good place to check for the most updated major information but please remember that advisees will only have access to the majors which were live for the Bulletin they entered under.
Hosted by the Registrar’s Office this is where students can find forms for course withdrawals, course repeats, CR/NC grade mode changes, or leaves of absence, among others.
Course Substitution Form
This form is located on the Advising Sakai Site. For current DKU students, in their senior year, facing academic circumstances that merit special consideration for completing graduation requirements through a course substitution. Requests for Duke-to-DKU course equivalencies should be emailed to the Office of Global Education at DKUfirstname.lastname@example.org. Requests for DKU-to-DKU course substitutions should be sent to the office of Undergraduate Advising at email@example.com. Both requests should CC the student’s advisor.
The Office of Academic Advising is committed to providing a signature advising experience that promotes holistic learning and understanding of the integrated and multi-discipline curriculum and prepares the next generation of scholars and leaders. Academic advising provides undergraduates with academic strategies that reinforce a research-oriented liberal arts and sciences education inclusive of how students learn and develop in pursuit of their academic and career endeavours.
The ARC offers supplementary instruction for students. Our staff work with faculty and other departments to promote active learning environments for students’ development. Some of our specialized areas include:
We are open to collaborations and hope to share our expertise to provide high-quality academic support for DKU students. If you are interested, please contact us at DKUfirstname.lastname@example.org